Studio Press

Is This for You? This document set is written to meet the requirements of IT professionals who are responsible for the planning, design, deployment, and operations of file and print services in an enterprise environment. The readers of this document set are expected to have an understanding of its technical details; however, service-level expertise is not needed to follow the enterprise-level discussions and to understand the decisions that are made.

Organizations need to share, store, retrieve, and print information in an efficient, cost-effective, secure, and reliable manner. Information may exist in the form of static files, such as large format architectural drawings and external brochures, software code and executable, plans and presentations, pictures and spreadsheets. Information may also take the form of dynamic data such as databases, event logs, or captured video streams. In each case, information exists as collections of files and is managed accordingly.

As the amount of data increases, the cost of storage and maintenance also increases due to administrative and hardware overheads. A number of studies have shown how data growth continues to be exponential while the resources available for managing data remain flat or the area reduced. It is important to ensure that users can access data quickly and easily and that it can be managed efficiently.

Organizations also need to be able to publish and print information in hard copy format, whether for legal, business, or personal requirements. They need to print on multiple devices having multiple attributes at different times of the day. They must also provide users with the ability to find and use printers easily without requesting assistance from the IT support organization.

In addition, printing assets need to be managed securely and kept online and available at the same time. File and print services are critical for users and applications within information technology (IT) environments. However, these services are often ignored during the IT infrastructure design phase, which leads to environments where printer and file repositories appear in ad hoc fashion without clear strategies for their management. Planning for these services is vital; requirements of the users and applications need to be assessed and available technologies matched to the requirements in order to provide a supportable package of technologies and services.