A print server helps reduce administrative and management workload by centralizing local and remote printer management at the print server. It also simplifies many of the labor intensive functions experienced by users when using direct IP printer connections. This section describes the key print server features and their benefits to both the administrator and the end user.
Point and Print
Point and Print allows a user to create a new connection to a shared printer without requiring the user to install any software for that printer. Point and Print downloads the printer files and configuration information automatically when a user installs the printer. Point and Print will update the user’s printer software as the printer software is updated on the server.
Point and Print also updates printer driver configurations when they change. For example, the administrator might install a new printer option such as a duplexer or a stapler. After the administrator reconfigures the driver to use the new feature, Point and Print will update the configuration for each user of that printer.
In contrast, those users with a direct IP connection to a shared printer must have that printer’s current version of the printer software available to them, as well as the permission to install and configure that software on their computer. This process may be manageable and actually quite reasonable in a small office, but as the number of users or printers grows, distributing and updating this software for each potential printer user can become a difficult task.
In addition, Point and Print can help you avoid security issues because users do not need Administrator access to their machines in order to install the software for a new printer. Point and Print installs the software on the user’s machine automatically in a limited system context, which protects against security issues that take advantage of a user running with Administrator access.
Users connecting to shared printers using direct IP connections must have Administrator or Power User access to their system in order to install the necessary printer software. These elevated levels of access may allow virus software running on the machine to cause severe damage to users’ systems and, in the worst case, to other computers on the network.
Point and Print
Point and Print allows a user to create a new connection to a shared printer without requiring the user to install any software for that printer. Point and Print downloads the printer files and configuration information automatically when a user installs the printer. Point and Print will update the user’s printer software as the printer software is updated on the server.
Point and Print also updates printer driver configurations when they change. For example, the administrator might install a new printer option such as a duplexer or a stapler. After the administrator reconfigures the driver to use the new feature, Point and Print will update the configuration for each user of that printer.
In contrast, those users with a direct IP connection to a shared printer must have that printer’s current version of the printer software available to them, as well as the permission to install and configure that software on their computer. This process may be manageable and actually quite reasonable in a small office, but as the number of users or printers grows, distributing and updating this software for each potential printer user can become a difficult task.
In addition, Point and Print can help you avoid security issues because users do not need Administrator access to their machines in order to install the software for a new printer. Point and Print installs the software on the user’s machine automatically in a limited system context, which protects against security issues that take advantage of a user running with Administrator access.
Users connecting to shared printers using direct IP connections must have Administrator or Power User access to their system in order to install the necessary printer software. These elevated levels of access may allow virus software running on the machine to cause severe damage to users’ systems and, in the worst case, to other computers on the network.
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